Privacy Policy

Effective Date: 26 October 2026
Website: https://japankarateassociationofindia.com/

1. Introduction

Welcome to Japan Karate Association of India (“we,” “our,” “us,” or “the Academy”).

We respect your privacy and are committed to protecting the personal information you share with us through our website, contact forms, phone calls, WhatsApp messages, and other communication channels.

This Privacy Policy explains what information we collect, how we use it, how we protect it, and what choices you have when visiting our website or enquiring about our karate training programs.

By using our website, you acknowledge that you have read this Privacy Policy.

2. Information We Collect

We may collect the following types of information when you visit our website or contact us.

A. Personal Information

When you submit an enquiry, register for classes, or contact us, we may collect:

  • Full name of the student or parent/guardian.
  • Mobile number and email address.
  • City, locality, or general location.
  • Student’s age group, where relevant to class enrolment.
  • Preferred karate training program.
  • Any information you voluntarily include in your message.

Please do not submit unnecessary sensitive personal information through our website forms.

B. Technical Information

When you visit our website, certain technical information may be collected automatically, including:

  • IP address and browser type.
  • Device type and operating system.
  • Pages visited and time spent on the website.
  • Referring website or traffic source.
  • Basic website usage and diagnostic information.

This information helps us understand website performance and improve the visitor experience.

C. Cookies and Similar Technologies

Our website may use cookies and similar technologies to remember preferences, understand website usage, improve functionality, and measure advertising performance.

You can manage or disable cookies through your browser settings. Some website features may not work properly if certain cookies are disabled.

Where required by applicable law, we will obtain consent before using non-essential cookies or similar tracking technologies.

3. How We Use Your Information

We may use the information we collect to:

  • Respond to enquiries about karate classes and training programs.
  • Provide information about class schedules, fees, locations, and admissions.
  • Contact parents or guardians regarding a student’s enrolment.
  • Manage registrations, training sessions, and related academy activities.
  • Send updates about classes, events, workshops, and competitions where appropriate.
  • Improve our website, services, and communication.
  • Measure advertising performance and understand how visitors find our website.
  • Prevent spam, fraud, misuse, and security issues.
  • Comply with applicable legal obligations.

We will not use your personal information for purposes that are incompatible with the purposes described in this policy unless permitted by law or with any consent required by law.

4. Contact Forms and Enquiries

If you submit a contact form or admission enquiry, the information you provide may be used to respond to your request and explain our available training programs.

Our authorised team members may contact you through phone calls, SMS, email, or WhatsApp, depending on the contact details and communication preferences you provide.

Submitting an enquiry does not automatically mean that you have enrolled in a class.

You may ask us to stop sending promotional communications at any time.

5. Children’s Privacy

Our karate training programs may be suitable for children and young students. We take the privacy of children seriously.

Parents or legal guardians should submit enrolment enquiries and provide personal information on behalf of children where appropriate.

We collect children’s information only where reasonably necessary for responding to enquiries, managing enrolment, organising training, or providing related services, subject to applicable law.

We do not knowingly collect more personal information from children than is reasonably necessary for these purposes.

If you are a parent or legal guardian and believe that a child has provided personal information inappropriately, please contact us so that we can review the matter and take appropriate action.

6. WhatsApp, Phone Calls, and Other Communication Channels

If you contact us through WhatsApp, telephone, email, or social media, the information you share may be used to respond to your enquiry.

These services may process information according to their own privacy policies and terms.

Please avoid sharing sensitive personal information through public comments or unsecured communication channels.

We do not control the privacy practices of third-party communication platforms.

7. Cookies, Analytics, and Advertising

We may use third-party tools to understand website traffic, improve our services, and measure the performance of our marketing campaigns.

Depending on the tools enabled on our website, these may include:

  • Google Analytics or similar website analytics tools.
  • Google Ads conversion measurement.
  • Meta advertising and measurement tools, such as the Meta Pixel.
  • Website security, performance, and spam-prevention tools.

These services may use cookies, identifiers, or similar technologies to collect information about website visits and interactions, subject to the applicable service settings and legal requirements.

We use these tools only as appropriate for our website and applicable privacy and consent requirements. We do not claim to use every service listed above; the actual tools depend on our website configuration.

For more information, please review the privacy policies of the relevant service providers, including Google and Meta.

8. Sharing of Personal Information

We do not sell your personal information to third parties.

We may share limited information when reasonably necessary with:

  • Website hosting and maintenance providers.
  • Website form, email, or communication service providers.
  • Analytics and advertising providers, where applicable.
  • Authorised academy personnel who handle enquiries and enrolments.
  • Government authorities or other parties where disclosure is required by law or necessary to protect legal rights and safety.

Third-party service providers are expected to handle personal information in accordance with their applicable obligations and the arrangements governing their services.

We do not authorise third parties to use your information for purposes unrelated to the services they provide to us, except where otherwise permitted by law.

9. Data Security

We take reasonable technical and organisational steps to protect personal information against unauthorised access, misuse, loss, alteration, and disclosure.

However, no website, online service, or method of electronic transmission can be guaranteed to be completely secure.

You should avoid sending confidential information through unsecured channels.

10. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy, including responding to enquiries, maintaining enrolment records, resolving disputes, and meeting legal obligations.

When information is no longer required, we will take reasonable steps to delete it or anonymise it, subject to applicable legal requirements.

11. Your Privacy Rights and Choices

Subject to applicable law, you may request to:

  • Know what personal information we hold about you.
  • Correct inaccurate or incomplete information.
  • Request deletion of personal information that we no longer need or are legally required to retain.
  • Withdraw consent where processing is based on consent.
  • Stop receiving promotional communications.
  • Raise a concern about how your personal information is handled.

We may need to verify your identity or authority before responding to certain requests.

To exercise these rights, please contact us using the details provided in the Contact Us section.

12. Third-Party Websites

Our website may contain links to third-party websites, including social media platforms, maps, messaging services, and external resources.

We are not responsible for the content, security, or privacy practices of those websites.

We encourage you to read the privacy policies of any third-party websites you visit.

13. Advertising and Platform Compliance

We aim to handle personal information responsibly when promoting our karate classes through online advertising platforms.

We do not intentionally use website forms to request passwords, financial account credentials, or unnecessary sensitive personal information.

Any information collected through advertising campaigns or lead forms will be handled according to the privacy notice provided at the point of collection and applicable platform requirements.

Our advertising practices are intended to comply with relevant advertising policies. Publication of this policy alone does not guarantee approval by Google, Meta, or any other advertising platform.

14. Legal Compliance in India

We aim to handle personal information in accordance with applicable Indian laws and regulations, including the Digital Personal Data Protection Act, 2023, and applicable rules and provisions as they come into force.

Where applicable, we will provide required notices, obtain consent, respect relevant individual rights, and follow legal requirements concerning personal data processing and security.

The specific rights and obligations applicable to a particular request may depend on the laws in force and the circumstances of the processing.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, website technology, legal requirements, or privacy practices.

Any updated version will be published on this page with a revised effective date.

We encourage you to review this page periodically.

16. Contact Us

If you have questions about this Privacy Policy, want to request access to or correction of your personal information, or have a privacy-related concern, please contact us.

Organisation: Japan Karate Association of India
Website: https://japankarateassociationofindia.com/
Email: jkaofindia@gmail.com
Phone/WhatsApp: 9866607942

We will review privacy-related requests and respond as required by applicable law.

By using our website or submitting an enquiry, you acknowledge this Privacy Policy. Where consent is legally required for a particular activity, that consent will be requested separately as appropriate.